Tourism & Economic Development Assistant

Putnam County Chamber of Commerce – Palatka, FL

Full-Time | In-Person

General Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, and presentations.
• Maintain organized filing systems (digital and physical).
• Answer and direct phone calls, emails, and inquiries.
• Assist with event logistics, set-up, and follow-up.
• Track expenses and assist with budget preparation.
• Handle confidential information with discretion.

Economic Development Support

• Assist with research and data collection for business recruitment and retention.
• Coordinate meetings with local businesses, government officials, and stakeholders.
• Maintain databases of economic development contacts and projects.
• Support grant applications and reporting.
• Prepare materials for site visits, proposals, and presentations.
• Maintain digital site listings 
• Prepare RFP responses 
• Set-up Taskforce meetings
• Support advertising efforts
• Plan economic development events 

Tourism Support

• Event & Administrative Support: Assist in planning and executing tourism events, including volunteer coordination and parking logistics.
• Event Grants Program Management:
•   - Guide applicants through the grant process.
•   - Coordinate scoring and review of applications.
•   - Review reimbursement materials and post-event reports.
•   - Ensure compliance with grant guidelines and timelines.
• Public Meeting Preparation: Prepare meeting packets, set up rooms, take minutes.
• Records Management: Maintain public records on BOCC and TDC websites.
• Promotional Inventory Oversight: Track promotional items and coordinate vendor orders.
• Grant Cycle Coordination: Manage the full TDC event grant cycle, including application processing, applicant education, compliance tracking, documentation, and reporting.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2+ years of administrative experience, preferably in a nonprofit, government, or tourism/economic development setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively.
• Excellent time management and organizational skills.
• Familiarity with social media and basic website content management is a plus.

Why Join Us?